Collect documents from subs—without the back-and-forth

The chase is the cost

Most general contractors will tell you that the actual hard part of closeout isn't building the binder—it's getting subs to send the documents in the first place. Trades are already on the next project, the people who knew the job have rolled off, and your PM is left sending the same reminder email for the fifth time. Multiply that across hundreds of submittals and you've burned weeks of senior time on what should be a clerical task.

Anyset replaces that chase with a system. Each sub gets a personalized portal showing exactly what they owe, with deadlines tied to your closeout schedule. AI agents send the follow-ups, escalate when items go stale, and route exceptions to your team only when human judgment is actually required. Every uploaded document is reviewed automatically for completeness—so the first time you look at a warranty, it's already verified to be the right document with the right signatures.

From reactive to systematic

The compounding effect is what matters. Subs that ship complete documentation through Anyset get faster final payment. Your team stops carrying the cognitive load of remembering who owes what. And closeout shifts from a project-ending crisis into a steady, observable process you can manage at a glance.

What the sub experience actually looks like

Most "sub portals" fail for the same reason: they assume the foreman submitting an O&M is the same person who built a Procore account two years ago and remembers the password. Anyset is built around that reality. Each trade gets a passwordless link to a personalized view that shows exactly the documents they owe, the deadlines, and the format requirements. They upload from a phone, a desktop, or by replying to an email with attachments. The AI agent handles ingestion, naming, filing, and the first pass of completeness review—so the sub doesn't have to learn a new tool to do work they already know how to do.

On the GC side, your PM sees a single dashboard with completion percentages by sub and by spec section. Items that have been submitted but flagged as incomplete are visible next to items that haven't been submitted at all, so the team can triage. Stale items escalate automatically—first to the sub's foreman, then to their PM, then to your team—on a schedule you control.

How the AI agents follow up

• Voice and timing match your team. The agents send reminders in a tone consistent with how your PMs already communicate, on a cadence tied to the sub's deadlines and the project schedule.
• Context-aware nudges. A first reminder is friendly. A second includes the project schedule context. An escalation references final payment status. Agents adjust based on past response patterns.
• Escalations route to humans on exception. The agent never argues with a sub. When a response indicates a real obstacle—missing manufacturer documentation, a scope dispute, a vacation—the conversation routes to a PM with full history attached.
• Every interaction is logged. Every reminder, every reply, every status change is timestamped and stored against the document. When a dispute happens months later, the audit trail is already there.